Using Online Shops in B2B Procurement the Compliant Way

Many companies source prototype parts, lab supplies, or one-off components through online shops, and run into the same administrative bottleneck every time: no invoice payment option, mandatory registration in each shop, and uncontrolled spending through maverick buying. CS Beschaffung solves this problem with a centralized, fully compliant process.

Why Are Online Shop Orders So Burdensome for R&D Teams?

Online shops offer specialized product ranges and immediate availability. For development teams that need prototype parts or sample items at short notice, they are indispensable. However, most online shops are not designed for B2B processes. This creates four concrete problems: no invoice payment option, mandatory registration per shop, missing approval workflows, and high process costs per order. According to the BME Benchmark 2025, a single order transaction costs an average of 121.75 euros. For online shop orders involving manual processes and new suppliers, this figure is considerably higher.

What Is the One-Creditor Model by CS Beschaffung?

The one-creditor model means that CS Beschaffung handles all operational steps for online shop orders and acts as the single supplier facing your accounting department. Companies receive one uniform, structured invoice, regardless of how many different shops were used.

What Are the Concrete Benefits of Procuring Through CS Beschaffung?

•    Invoice payment for every online shop, even if the vendor only accepts credit card, PayPal, or prepayment
•    No new creditor or supplier setup, no shop registrations, no login management
•    Full transparency and defined approval workflows instead of maverick buying
•    Fast processing for one-off requirements, sample items, and prototype parts

Which Companies Is This Model Suitable For?

The one-creditor model is suitable for companies of any size that procure through online shops regularly or occasionally, but need to ensure internal compliance requirements, structured creditor processes, controlled spending or simply want to reduce process cost. R&D departments, maintenance teams, and purchasing organizations benefit most.

Would you like to simplify your online shop orders and measurably reduce process costs? Get in touch with us.